Call for E-Posters – 2022 Annual Conference

The UT Austin Portugal Program invites researchers and practitioners to submit proposals for posters to be displayed at its 2022 Annual Conference.

Overview

Selected e-posters across the scientific areas of the Program are expected to highlight novel, ongoing or concluded research work committed to advancing state-of-the-art knowledge and/or leading up to high-impact innovation. This means that authors are invited to showcase either more exploratory or closer-to-the-market research work developed in Portugal and at UT Austin (including TACC and MDACC), preferably under the Program or even in other ecosystems outside the Partnership’s geographic scope, provided that the posters deal with the Program’s current knowledge areas. Learn about the main topics of each knowledge area here.

Accepted e-posters will be exhibited on the day of the Conference, at the Porto Cruise Terminal, in Matosinhos.

They should be accompanied by an audio file (.MP3 or .WAV) containing a recorded presentation of the poster. Although e-posters should be self-explaining, the audio, which should not exceed 5 minutes, is intended to allow authors to build on the poster’s visual narrative and reinforce or expand ideas highlighted therein in the form of texts, imagery and figures. On the day of the poster exhibition, attendees may listen to the poster audio by clicking on the QR code on the bottom right corner of the poster.

Authors will be asked to indicate their preferred mode of contact if Conference participants are interested in discussing the authors’ work during or after the Conference, in person or remotely.

Participating in this Call does not confirm your registration for the 2022 Annual Conference. Make sure to register by filling in this form.

Key Dates:

Call for e–Poster Proposals: July 20 – September 15
Selection of e–Poster Proposals: September 15 – September 20
Notification to Proposers: September 21 – September 22
Deadline for submission of e-Posters’ final versions (ppt and audio files): October 10
Opening of the E-Poster Exhibition at the Annual Conference: October 19

How to participate:

A maximum one-page abstract in a Word file (reference font size: Times New Roman; minimum font size: 11 points) should be sent to events@utaustinportugal.org with the subject “Poster proposal – UTA PT Conference” and must necessarily include the following information in English:

  • Main author’s name, affiliation and a short bio;
  • Main author’s preferred mode of contact (to be publicly available);
  • Title of the e-poster;
  • Core Area (pick one of the Program’s five Knowledge Areas);
  • Summary of the research work to be addressed in the e-poster (only plain text with no images or graphics). The summary should be concise and give an overview of the main goals/focus of the research work and alignment with the Program’s research area; background information; expected  outcomes and results or outcomes and results to date; relevance to the state-of-art and/or societal relevance: measures to maximise the impact of research results
  • Other authors and their respective affiliations (if applicable).

Please note that at the proposal submission stage, applicants must not yet send any version of their posters.

Notification of participating authors:

The Program will review proposals after September 15, and authors will be notified about the outcome by e-mail between September 21 and September 22, 2022.

E-poster creation:

Selected authors must use the Program’s template for e-posters, which will be shared after the selection process results are announced.

E-posters must not exceed one page in portrait format. Authors should never forget that the purpose of the poster is not to simply stick every information used to create the poster summary but to give an overview of the research work using a balanced and effective combination of text, imagery and figures to capture viewers’ attention.

As for the audio recording, it should not be longer than 5 minutes. Authors should avoid reading the e-poster and instead create a script that helps viewers understand the big picture and gain insights into the presented research work. Therefore, posters and audio recordings should work as a single, integrated, full presentation. Therefore, we suggest you write a script of the content you’ll be presenting; find a location free of noise; get a good quality microphone, and maintain the same distance to the microphone throughout the recording.

All posters and audio must be in English.

Selected authors must send by e-mail no later than October 10 the final version of their digital posters (PPT file) and the audio file (.MP3 or .WAV) for validation to events@utaustinportugal.org. Kindly note that files altogether should be smaller than 10MB in size.

The e-mail subject must be “Poster – UTA PT Conference – Proposal ID”, i.e., the ID provided by the Conference organisers to the author(s) upon reception of the proposal. Should the versions sent need to be fine-tuned, the Program will contact the respective authors to ensure that the posters on display meet the Conference’s Poster Exhibition standards.

Important Information for Authors of Research Work Related to UT Austin Portugal’s projects:

Research teams of UT Austin Portugal’s 2019 Strategic Research Projects (SRPs) and UT Austin’s 2021 Exploratory Research Projects (ERPs) are strongly encouraged to present work-in-progress at the Conference. Nevertheless, they should not apply for this Call for Posters.

Their e-posters are automatically accepted for presentation at the Annual Conference.

Information for 2021 ERPs and 2019 SRPs:

  • You may either present the project’s overall concept and the ongoing collaboration between the UT Austin research team and the research team in Portugal or focus on a particular portion of the research work being developed by each team. This means we may accept up to two posters from the same project, provided they offer different insights on it.
  • For SRPs only: Kindly note that we will not be accepting posters presented at previous Conferences – your poster should bring new information to our community and the Conference attendees.

Authors should inform the Program of their intention to have a poster at the event by September 15 and, like any other participating author, submit the final version, using the official template – to be shared by the Local Organizing Team in early September – no later than October 10.

VERY IMPORTANT: Authors must follow the guidelines for poster creation presented in the section “E-Poster Creation”.

How to reach us

For more information and queries, please contact us at events@utaustinportugal.org